Vacation Accrual
Vacation days are automatically earned when an employee works. Records are placed in each employee’s database for the vacation days earned and vacation days taken. A history of accruals and days taken can be viewed at any time. The number of vacation days outstanding is displayed in the employee’s information screen and can be printed on the pay slip.
Universal Time Clock Interface
The built in universal time clock interface allows MyLegacy to im-port the time exports of most time clock systems. MyLegacy will import any pay category from your time clock. Several customers are fully utilizing this interface and in addition to basic hours they are importing overtime, double time, public holidays, sick time, night differential, call out, lieu days and more. Imported data can be allocated by department, allowing you to correctly allocate pay-roll expenses. Both hours or Dollar amounts can be imported.
Leave Tracking
Any type of leave can be tracked. Simply define the leave that you want to track and view an employee’s leave history or annual leave summary at the press of a button.
Document Management
Categorize and store documents relating to employees electroni-cally. View any document on the screen or view a list of all or spe-cific document types relating to an employee. Documents can include audio and video recordings
Company Property In Employee’s Possession
Track any company owned items issued to employees. Always know what employees must return when they are leaving. The employee’s maintenance screen includes an issue and return section.
On-Line tax Update
When statutory tax rates change, you no longer have to wonder if you are entering the correct figures in the tax configuration screens. Simply press the update button and the correct information will be downloaded from our website and your tax tables im-mediately reconfigured.
Easy Vacation Entry And Calculation
Several averaging methods are available for the calculation of the average rate for vacation pay calculation. You can also enter your own rate. Simply enter the start and end dates for the vacation and the number of vacation days taken. Immediately a week-by-week breakdown of all vacation earnings and deductions is avail-able. You can edit the figures for any individual vacation week if necessary. MyLegacy will make all the necessary entries relating to the vacation taken in the employee’s file.
Automatic Sick Pay Calculation
Sick pay calculation is based on a table of percentages, which can be applied to the current sick days or to the annual sick days. If applied to the annual days, the employee will be paid at a rate consistent with the number of sick days taken for the year. If an employee exceeds the annual allocation no pay will be calculated for the days that exceed the allocation. Simply enter the number of sick days the employee is taking and MyLegacy does the rest. If you enter the starting and ending dates for the sick period, MyLegacy will record the sick dates in the employee’s file.
Reminders
No more unsightly Post-it notes stuck around the face of your monitor. Simply enter a note, indicate from which date you want to be reminded and while performing which activity. The reminder will popup and display your note at the appropriate date when you perform the activity you indicated.
Free Format Import
This feature allows you to import quantities or dollar amounts for any earning or deduction heading from a spreadsheet. Simply indicate which spreadsheet columns have the data you want to import and select the heading into which the data will be imported. This feature is often used to import commissions and bonuses.
On-Line tax Update
When statutory tax rates change, you no longer have to wonder if you are entering the correct figures in the tax configuration screens. Simply press the update button and the correct information will be downloaded from our website and your tax tables im-mediately reconfigured.
Reminders
No more unsightly Post-it notes stuck around the face of your monitor. Simply enter a note, indicate from which date you want to be reminded and while performing which activity. The reminder will popup and display your note at the appropriate date when you perform the activity you indicated.
User Message Popup
Our user messaging system keeps you notified and instructed. If there is a tax change, a message will popup when you login to MyLegacy Payroll, informing you of the change, when it needs to be implemented, and explaining where to go to press the tax up-date button or how to manually reconfigure your tax tables. If you are having a specific problem, we can send instructions to you through the messaging system.
Flexible Bank Interface Built In
MyLegacy contains interfaces for several banks. You need only select the bank you will be using to process your payroll pay-ments. You can define multiple sets of banks to permit the auto-matic payment some staff from one bank and others from another. Additionally you can swap bank sets at the press of a key to allow the payroll to be sent to a different bank.
Employee Pay History
Every employee’s detailed pay history is immediately available in the employee’s maintenance screen. All prior payrolls can be viewed. Remittance information for deductions and net pay is shown next to each line item. Notes recorded during the payroll run and the week-by-week calculation of vacation pay can also be viewed
Cents Rounding
Five cents rounding for cash payments can be turned on or off. When switched on, all cash payments are rounded to the nearest five cents. Your cash payments report will show the calculated and rounded amounts and the difference.
Dated Earnings/Deductions and Pay
When adding an employee to the payroll or earnings and deductions to an existing employee, you do not have to wait until the payroll in which these items will be processed is about to be run to enter the items. Enter them at any time and set the start date. The item will not be processed until the start date is reached. Process-ing will start automatically.
NIS Refunds
If you pay employees while they are on sick leave and ask them to turn their NIS cheques over to you, MyLegacy handles this too. Simply enter each cheque returned by employees and a history of the NIS refunds will be displayed in the employee maintenance screen. Refunded amounts are deducted from employees earn-ings for tax filing to prevent double taxation
Dated Earnings/Deductions and Pay
When adding an employee to the payroll or earnings and deductions to an existing employee, you do not have to wait until the payroll in which these items will be processed is about to be run to enter the items. Enter them at any time and set their start date. The item will not be processed until the start date is reached. Processing will start automatically.
Email Payslips